INTERIOR ARCHITECTURE + IDENTITY DESIGN

THE ROLE​

1. Administrative Support

• General admin in day to day running of office, Scheduling, coordination and document management

 

2. Office Operations Management

• Facility Management

• Equipment and Supplies

• Supplier Management

• Systems Management

 

3. HR-Related Functions

• Employee Engagement; On/Off boarding, acting as a point of contact for employees and fostering a positive work environment 

• Maintaining Employee Records

• Workforce Planning

• ​Cultivating company culture and providing employee support

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4. Finance Administration & Bookeeping

• Expense Management

• Financial Reporting

• Monitoring Budgets

• Maintaining Records

• Confidentiality of Documentation

• Recording Financial Transactions

• Maintaining Ledgers

• Invoicing

• Bill Payments

• Collections

• Bank Reconciliation

• Investigating Discrepancies

• Payroll Processing

 

5. Communication and Coordination

• Internal and External Communications: Key point of contact for all team members, clients and suppliers.

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6. Event Planning and Coordination

• Co-ordinating company Events and Social Activities.

• Staff Meetings

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7. Technology Management

• IT coordination and Software management

 

8. Health and Safety Compliance

• Safety procedures

 

9. Executive Assistance

• Support to Leadership: Providing direct support to the Directors

• Project Assistance: Assisting the business owners with specific projects

• Travel Planning: Organising travel itineraries, booking flights, hotels, and transport

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10. Project Assistance

• Assisting with projects, completing supplier research, procuring propping and dressing etc

 

11. Marketing Assistance

• Lead Generation: Researching tender opportunities to through various online channels.

•  Content Development: Overseeing the coordination of marketing content, including photoshoots etc.

• Website Management

• Public Relations (PR): Building and maintaining relationships with media outlets, issuing press releases, and managing media coverage.

• Award Entries: Collation and coordination of award entries and events.

• Feedback and Surveys: Collecting customer feedback through surveys or direct communication to improve customer satisfaction.

 

12. Miscellaneous Tasks

• Problem-Solving: Handling unexpected issues that arise in the office, from equipment malfunctions to staff concerns

• Adaptability: Taking on various tasks as needed, demonstrating flexibility and a willingness to help out wherever necessary.

• Be a Significant Other ambassador assisting with events, exhibitions and other work where necessary.

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THE BENEFITS​​

• Support to develop software skills relevant to role

• Professional development with clear goals

• An inclusive and fun environment

• Access to training 

• Team away days

• Flexi-Time Policy

• Holiday allowance

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THE MUST HAVE'S​​

• A working knowledge of Microsoft Office

• Excellent attention to detail

• Enthusiasm! Significant Others are passionate about what they do and you should be too

• Interest in Design 

• Confident with a willingness to learn and adapt as both the role and the company continue to grow 

•  Professional yet approachable attitude and be able to retain a calm and level-headed attitude when faced with challenging tasks

• A team player! Collaboration is at the heart of what we do. An excellent communicator with the ability to build and maintain strong relationships across the team

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THE NICE TO HAVE'S​​

• A working knowledge of Adobe Creative Suite

• Social Media experience

• Experience of working within design agencies

• Hospitality experience​

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FANCY IT?​​

Drop us a line with a little about where you are in your journey, your interests
with CV and salary expectations before 27th September 2024 to;

 

MICHELLE@STUDIO-SO.CO.UK

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